05 Sep Employees first job? What do you need to think about?
What do you need to do if your employee is new to work?
It can be daunting to a young person if you employ them in their first ‘proper’ job.
To make the transfer from education to work easier try to imagine your first day at work and all the questions and queries you had when you first started.
Obviously you need to go through all the induction procedures set by your company such as rest rooms, kitchen, signing in, Health and Safety but also remember that your new staff member will need to understand the rules of work regarding calling sick and booking holiday etc.
They may also never received a payslip or may not understand the idea of a pension scheme, PAYE coding or entitlement to holiday and sick pay. Let your new employee know their holiday entitlement and the procedure to follow and also the procedure they must follow if they are off sick and explain to them about the amounts on their payslip and how it works.
Receiving their first payslip will be an exciting time for a new worker so make sure they understand what they have been paid and why. Read our blog here about ‘Understanding your payslip’.
Make sure you give them a written statement of what their role is along with their contract of employment and be clear who they are responsible to. It’s also important that they know who they can ask if they have a question or query and that person is available and approachable at all times.
You can use the HMRC standard new employee form to gather all your new staff members details – find a printable version here.
Once you have your new member of staffs National Insurance number and contact details you can then work out their tax code. Check out the HMRC website for further information here.
If you manage your payroll yourself you will need to do a full payment submission with your new employees details. Alternatively, you could outsource your payroll function to EA Assist. We will complete your payroll weekly, monthly or annually and offer a bespoke service for each client we work with. We can manage leavers and joiners easily and we are up to date with all the latest software and legislation changes.
Contact us now to find out more about how we can help support you and your business by managing your payroll function for you.